PREVIOUSLY FILLED POSITIONS
JOB ANNOUNCEMENT: The Executive Secretary position *FILLED* is characterized as a clerical part time position requiring an individual to perform a variety of clerical and accounting duties such as typing, filing, bookkeeping, and data entry as directed by the CCSS President and Board of Directors. Applicant needs to demonstrate strong interpersonal skills to work courteously and effectively to answer questions, solve problems and represent CCSS in the public arena. Some packing and unpacking of CCSS materials required. Skills required are listed below.
- Proficiency with QuickBooks (Online Plus), Word and Excel
- Database management experience (we use Wild Apricot)
- Excellent written and oral communications skills
- Skilled at multi-tasking, problem-solving and prioritizing
- Strong organizational skills, keen attention to detail and follow-up, effective time management
- Comfortable being managed, but can also work independently in the day- to-day execution of work
DESCRIPTION OF SPECIFIC DUTIES
1) Governance: Conducts daily operations and administration of the organization.
Prepares and presents Executive Committee and Board of Directors minutes, membership reports, financial reports and other documents. Assists President in preparing yearly NCSS reaffiliation papers and submits as requested. Attends and takes/disseminates minutes at three quarterly Board meetings
2) Financial: Creates and maintains the organization’s budget. Meets with accountant regarding routine financial matters to keep CCSS transactions within the letter of the law for non-profit status. Files required paperwork to maintain 501c3 status. Manages financial transactions relating to CCSS meetings and other expenses relating to the organization. Pays all bills, reimbursements and stipends for contractors and board members in a timely manner. Provides updates for Executive Committee as well as updated budget report for each board meeting.
3) Communication: Responds to requests from the CCSS Executive Committee as presented at board meetings, and to the CCSS President between board meetings. Develops and distributes information as directed by the Executive Committee. Responds to requests from local councils for membership data and other information.
4) Conference: Manages the annual Conference Registration and Exhibits.
Registration and serves as a troubleshooter throughout the event. Prepares contracts and negotiates with potential conference site hotels, annual conference decorator and security for the event. Develops the conference program database, process letters and mailing labels including proposal acceptance/non- acceptance letters. Works with printer to complete advanced registration booklet and conference program. Assists the conference chair(s) in all aspects of conference management. Attends conference in San Jose (3/14-17/19) and assists Conference Chair in all aspects of the event onsite, particularly attendee registration, exhibitor registration, conference designer/decorator set-up, and security. Works with contracted printer to create advance registration booklet and printed conference program.
● Supervise the work of CCSS temporary help, if contracted, and assign tasks as needed.
● Support the work of CCSS stipended contractors.
● Purchases supplies and materials, as needed. Distributes (email/mail) peer-reviewed journal to membership and subscribers.
● Prior experience working with non-profit executive preferred but not required.
● Work experience in education setting (district, county or school office) preferred but not required.
● Must have access to Skype, cell or other phone at all times during working hours
● Work from home
● Allowances for office rent and storage
● Paid transportation, mileage and accommodations for mandatory meetings and other necessary travel
● Laptop, printer and associated equipment provided for use during employment
● Annual stipend dependent on qualifications of successful candidate, but given part-time nature of contracted duties and nonprofit’s limited budget not to exceed $37,500.
LINE OF RESPONSIBILITY
The Executive Secretary shall work with and be operationally responsible to the CCSS Executive Cabinet, and ultimately to the President of the organization, which provide oversight. The board shall review the Secretary’s compensation on an annual basis. In doing so the board shall take into account performance, organizational resources and appropriate compensation levels in the market.
DURATION OF EMPLOYMENT
The term of the contract shall be one year, commencing on August 13, 2018 and terminating on June 30, 2019. On or before April 1, 2019 an evaluation shall occur subject to renewal upon mutual agreement. Compensation increases shall be based upon taking initiative to insure that CCSS functions smoothly and effectively and budget allocations do not fall below the current year’s level.
The board will conduct an annual performance evaluation. The evaluation will utilize the Executive Secretary’s accepted work plan, self-evaluation, and feedback in providing an evaluation that endeavors to recognize accomplishments and areas of future growth. The evaluation will be shared with the full board.
Please send cover letter, resume, and list of references by email to: Michelle Herczog, CCSS First Vice-President at Herczog_Michelle@yahoo.com
EXTENDED Deadline to Apply: July 13, 2018
The California Council for the Social Studies is seeking a qualified webmaster to manage the www.ccss.org website. The website can serve a variety of purposes: to provide information to members and to non-member social studies educators about the organization, its goals and its programming, and useful resources to advance quality history-social science education; to support CCSS's leadership in the conduct of its responsibilities; to advance networking among CCSS members and between its members and leaders; and to promote the organization's efforts in advocacy for the field. We seek candidates committed to the organization's mission with the capacity to manage and develop the website to more effectively serve those purposes.
FOR MORE INFORMATION, CLICK HERE
FILLED: Assistant to the Executive Director
Are you a retired school, district or county administrator or administrative assistant looking for a chance to continue contributing to the education world while making supplemental income? Or are you a talented, energetic younger person looking for entry to the field and connections to the social studies/civics teaching community? This position may be exactly what you're looking for! The California Council for the Social Studies is seeking a highly qualified person, with substantial secretarial/administrative experience in educational settings and a commitment to the mission of our organization, to serve as assistant to the Executive Director through June of 2018 (with the possibility to extend beyond). The Assistant will work closely with the ED, at comparable compensation, reflecting the collegial and collaborative nature of the organization. The position is part-time, with flexible working hours, and an expansion to full-time work (and overtime opportunities) during the time before and immediately after our annual conference in late March of 2018.
FOR MORE INFORMATION, CLICK HERE
FILLED: PUBLICATION EDITORS
The California Council for the Social Studies is seeking qualified editors for the Social Studies Review (SSR) and Occasional Papers (OP). The SSR is published annually, and is the official journal of the California Council for the Social Studies offering cutting edge commentary and ideas for classroom teachers, curriculum consultants, and college/university educators. Click here to review a copy of the SSR. The OP is published 2-3 times a year with a focus on important topics, ideas, and practices to enhance social studies education. Click here to view past copies of the OP's. Both publications are peer-reviewed, research-based, and published as print-ready documents for use in K-12 classrooms, pre-service training, and professional development settings.
FOR MORE INFORMATION, CLICK HERE
CCSS is an equal opportunity employer and is committed to hiring a diverse staff. Members of minority groups, immigrants, persons with disabilities, older adults and members of the LGBT community are encouraged to apply.